Last Updated on September 1, 2026 by Justin Bryant
Charlie Health is hiring a part-time remote Care Admin Specialist to review and transfer patient data, maintain charts, update electronic records, and support admissions and clinical teams.
The job is scheduled for 20-28 hours per week, and employees can choose a four-day or five-day schedule from the employer's available shift starts. Some weekend availability is required.
This is real healthcare data and administrative work, but it is not a no-experience opening. Charlie Health lists one or more years of relevant experience and an associate or bachelor's degree in health sciences, communications, or a related field. It also excludes applicants in 11 states and Washington, D.C. The current official posting does not display compensation, so no pay figure should be promised. The official Greenhouse record was active when checked on September 1, 2026. Job ID: 4641317004; requisition: 386.
What Is Charlie Health?
Charlie Health provides virtual behavioral healthcare for people dealing with mental health conditions, substance use disorders, and eating disorders. Its care model connects clients with clinicians, care teams, loved ones, and community support.
The Care Admin Specialist supports the operational side of that care. The employee helps keep patient information accurate across Salesforce and medical records systems while assisting the admissions, clinical, and administrative teams.
Pay and Benefits
The current official Greenhouse job record does not display a pay range or hourly rate for this opening. Applicants should ask the recruiter for the compensation range before investing substantial time in the interview process.
The posting also does not list health insurance, retirement benefits, paid time off, equipment, an internet stipend, or other role-specific benefits. Those omissions do not prove benefits are unavailable; they mean the public job description does not confirm them.
Candidates should verify pay, employment classification, benefit eligibility for part-time workers, equipment, and home-office expenses directly with Charlie Health.
Job Highlight: Care Admin Specialist
This role centers on accurate patient information. The employee transfers data between Salesforce and medical records systems, updates electronic health records, checks for errors or missing information, and keeps patient charts complete and organized.
The work also includes scheduling appointments, organizing meetings, preparing documents, handling correspondence, recording attendance for teams, and responding to internal workflow or technology questions. These duties make the opening broader than repetitive data entry alone.
The official description does not list phone calls, inbound calls, outbound calls, or call-center work among the duties. It does include scheduling, meetings, correspondence, team inquiries, and collaboration. That supports describing it as back-office data and administrative work, but not promising a completely phone-free job.
Key Responsibilities
- Review and transfer patient data between Salesforce and medical records systems.
- Enter and update patient information in databases and electronic health records.
- Monitor data integrity and correct discrepancies or errors.
- Maintain complete, current, and organized patient charts.
- Follow HIPAA and other privacy requirements for patient information.
- Support admissions, clinical, and administrative teams.
- Schedule appointments and organize meetings.
- Prepare documents and handle correspondence.
- Track attendance and complete assigned administrative tasks.
- Respond to team questions about workflows or technology.
- Participate in training related to care administration, data management, and compliance.
Qualifications
Charlie Health lists the following qualifications:
- One or more years of relevant work experience
- An associate or bachelor's degree in health sciences, communications, or a related field
- Strong organization and attention to detail
- The ability to manage several priorities and deadlines
- Clear communication and collaboration skills
- A commitment to confidentiality and compliance
- Willingness to learn new systems and procedures
- Availability for 20-28 hours per week and some weekend work
Experience in healthcare administration, data operations, data management, reconciliation, manual data entry, or data migration is described as helpful but not required. Familiarity with Google Sheets, Salesforce, and electronic medical records is also a plus.
The degree is printed among the qualifications without being labeled preferred. Applicants should treat it as a listed requirement unless Charlie Health says otherwise.
Resume Keywords
Use these terms only when they accurately reflect your experience:
- Patient data
- Data review and transfer
- Manual data entry
- Data reconciliation
- Data migration
- Patient chart maintenance
- Electronic health records
- Salesforce
- Google Sheets
- Data integrity
- Accuracy and quality control
- Healthcare administration
- Admissions support
- Clinical team support
- Scheduling
- Document preparation
- Correspondence
- HIPAA compliance
- Confidential information
- Workflow support
Good applications should show evidence such as record volumes, accuracy rates, turnaround times, databases used, scheduling responsibilities, or examples of finding and correcting inconsistent information.
Location and Schedule
Charlie Health labels the position Remote, United States, but the job is not available to candidates in Alaska, California, Connecticut, Maine, Massachusetts, Minnesota, New Jersey, New York, Oregon, Washington State, or Washington, D.C.
Employees must work 20-28 hours per week. The minimum pattern is either five four-hour shifts or four five-hour shifts. Available weekday start times are 8:00 a.m. or 10:00 a.m. Mountain Time. Friday, Saturday, and Sunday also offer 6:00 a.m., 8:00 a.m., 10:00 a.m., or 12:00 p.m. Mountain Time start times. Some weekend availability is required.
The listing says Colorado applications are accepted and reviewed on a rolling basis. It does not disclose a general closing date, equipment policy, internet standard, overtime expectation, or travel requirement. Florida candidates must complete a fingerprint-based state background check, with Charlie Health covering the cost.
Closing Notes
This opening may fit someone with a year or more of relevant experience who wants part-time remote healthcare operations work and is comfortable maintaining patient records, using several systems, and protecting confidential information.
The main advantages are the 20-28-hour schedule, selectable four-day or five-day pattern, substantial data and records work, and remote arrangement across many states. The biggest catches are the listed degree, one-year experience requirement, weekend availability, early Mountain Time shift starts, 11 excluded states plus Washington, D.C., and missing official pay and benefit details.
Greenhouse job ID: 4641317004. Requisition: 386. Last checked: September 1, 2026.
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